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Career and Volunteer Opportunities

Executive Assistant

Put yourself at the intersection of history, feminism, Judaism, and social change. Be part of a dynamic team at a non-profit working to strengthen women’s voices and impact. The Jewish Women’s Archive is a national organization devoted to collecting and promoting the stories and voices of Jewish women, to ensure a more accurate historical narrative and a more inclusive future. In addition to its website, the world's largest source of information on Jewish women, JWA offers a wide range of online and public programs that provide education and insight, trains the thought leaders of tomorrow through a teen fellowship, and sparks conversation on its blog, podcast, book club, and on social media.

The Jewish Women’s Archive is an Equal Opportunity Employer.

Executive Assistant

Reports to: Executive Director

The Executive Assistant provides administrative support for the Executive Director, staff, and the Board of the Jewish Women’s Archive (JWA). S/He/They manage day-to-day office and staff needs, coordinate fundraising tasks and manage donor database, serve as an external contact point for the organization, and act as liaison to the Board. This position requires a detail-oriented, well-organized individual with excellent communications skills. S/He/They should be able to work both independently and as a member of the team, juggle multiple tasks, take initiative, and have a professional demeanor at all times.

Primary Responsibilities:

Internal

  • Office Management: Ensure efficient running of the JWA office. Manage facility and staff needs. Maintain a positive and welcoming office culture for existing and new staff.
  • Administrative support to Development department: Process all donations to JWA and prepare gift receipt and acknowledgment letters. Manage DonorPerfect donor database. Assist in preparing appeal mailings, including coordinating with the mail house, and assist with grant proposal documentation.
  • Support to the senior staff: Provide support to JWA Executive Director and senior staff as needed. Make travel arrangements and schedule appointments for Executive Director as necessary.

External

  • External Relations: Act as the first point of contact for JWA, ensuring external constituents have a friendly, helpful, informative experience with the organization. Respond to external inquiries that come in via email, phone, and website. Maintain up-to-date contact information in databases. Monitor website’s comment sections.
  • Board Liaison: Manage communication with Board of Directors. Schedule, organize logistics and materials for, and attend triannual Board meetings. Compile meeting minutes. Maintain professional demeanor and interaction with Board at all times.

Required Skills

  • Excellent written and oral communication skills.
  • Strong interpersonal and customer service skills: must be courteous, professional, and helpful in person, on the phone, and in written communication.
  • Ability to prioritize multiple tasks and work under tight deadlines.
  • Close attention to detail.
  • Ability to work as a member of a team.
  • Fluency with word processing, presentation, and spreadsheet software.
  • Familiarity with data entry.
  • Ability to do thorough and creative Internet research.

Compensation

JWA offers a competitive salary and benefits package, as well as a collaborative, creative, and fun work environment. The office is located in Brookline, MA, a vibrant area of shops and restaurants, convenient to public transportation. JWA is an equal opportunity employer. 


How to Apply

Please submit a resume and cover letter to JWA's job application page. (No phone calls please.)

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How to cite this page

Jewish Women's Archive. "Career and Volunteer Opportunities." (Viewed on May 23, 2018) <https://jwa.org/aboutjwa/jobs>.

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